Billing-Payroll Specialist

Part-TIME POSITION

WAGE RANGE: $17.00-$21.00 per hour DOQ

BENEFITS: Benefit Package Included: PTO, Holidays, & Bonus Opportunities!

LOCATION: St. Paul / West St. Paul

Job Type: Part-time non-exempt

Job description

BrightPath was established to enable the freedom to pursue joy by providing person-centered community based services for individuals with SMI and disabilities.*We emphasize the benefit of self-determination so that each individual may maximize their independence and build integrated community based supports.

The Billing-Payroll Specialist focuses on the accurate billing of accounts, verification of account details, maintaining accurate and accessible records for audits and similar requirements. The Billing-Payroll Specialist manages the billing and payroll processes; processing payments, generating and delivering invoices, documenting and keeping track of payment information, and completing biweekly payroll and billing cycles. The Billing-Payroll Specialist will ensure accurate record keeping and timely processing of accounts receivable and payroll. Skills and abilities needed to be successful in this position include attention to detail, process focused, the ability to work both independently and collaboratively, and ability to learn and problem solve on the fly.

Qualifications:

  • 1+ years of Billing Experience

  • Experience managing payroll system

  • Experience with HCBS waiver reimbursement billing for Medicaid programs preferred

  • Proficient 10-key and basic math skills

  • Must have strong computer skills including data entry and working with Microsoft Excel

  • Basic math, bookkeeping and accounting skills

  • Organization, time management and prioritization abilities

  • Ability to be discreet and maintain the security of patient or customer information

  • Strong organizational and analytical skills

  • Focus on accuracy and attention to detail

  • Desire to work independently in a fast-paced working environment with little supervision

Skills/Experience:

  • Experience in medical billing is preferred but will seriously consider Accounts Receivable experience in other industries

  • Must be highly organized with with excellent attention to detail, quality, and accuracy

  • Excellent written and verbal communication skills that are concise and accurate

  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals

  • Advanced computer skills working with Microsoft, Excel, MS Word and Excel

  • Knowledge of federal and state laws regarding payroll, taxes, withholding, deductions, garnishments is preferred

  • Ability to quickly develop a thorough knowledge of policies and procedures and how they relate to the payroll function

  • Ability to maintain a high level of confidentiality

  • Must be dependable and possess a high level of integrity in performing all job duties

  • Must adhere to rigid billing and payroll submission deadlines

  • Strong organizational skills, project management skills, and the ability to prioritize and multitask

  • Must be self-motivated, able to work independently, and problem solve

Responsibilities: Duties include but are not limited to:

  • Heavy keyboarding - 85% of time

  • Submit biweekly billing claims via MN-ITS DHS billing system

  • Processing of claims for reimbursement and ensure all necessary client health record documentation exists and reconciles with employee timecards

  • Adhere to HIPAA guidelines when handling client information

  • Execute biweekly payroll ensuring accuracy and submission deadlines are met

  • Execute biweekly billing ensuring accuracy and submission deadlines are met

  • Manage the status of accounts and balances and identify inconsistencies

  • Ensure that employee time data is verified or updated in the payroll system by managers prior processing payroll. Ensure all miscellaneous adjustments, deductions, garnishments, stipends, bonuses, are accurately entered prior to processing payroll and the payroll register is thoroughly reviewed prior to accepting the payroll submission. Meet special deadlines on accelerated holiday and year-end schedules. Ensure payroll validation information reconciles to what was transmitted. Review prorated, retroactive, and final pay calculations to ensure employees are properly paid. Understands and follows manual check, void, and adjustment processes

  • Monitor, review, and reconcile PTO balances

  • Process Status Change Forms, direct deposits, and W-4 changes. Monitor address changes for tax purposes. Research and initiate communications for unclaimed or returned payroll checks

  • Create and run ad hoc reports as needed or requested. Prepare, gather, and compile data necessary for internal or external audits. Participate in audits as required or requested. Keep managers informed of important developments, potential problems and related information necessary for effective management. Coordinate and communicate plans and activities with others, as appropriate, to ensure a coordinated work effort and team approach

  • Complete other assigned duties as needed

Company Overview:
BrightPath was established to enable the freedom to pursue joy by providing quality residential services for individuals with disabilities. We emphasize the benefit of self-determination so that each individual will have maximum opportunities to exercise choices to guide them on the path to maximum independence through embracing, supporting and honoring each person’s individuality in a setting that is integrated in the community.

BrightPath LLC is an Equal Opportunity Employer